Hunting end-of-month for Retail Delivery Fees in Colorado & Minnesota manually?
Automate in QuickBooks Online instead!

weintegrate tracks the RDF automatically and creates every sale as a real Sales Receipt / Invoice instantly with line-item accuracy to the penny and Shopify Payouts automatically reconciled as QuickBooks Online (QBO) bank deposits linked to real QBO documents — never batched summary journals. Balance Sheet, P&L, A/R, and inventory reports always current, not just after close.

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Shopify order carrying a Colorado Retail Delivery Fee line syncing into a QuickBooks Online Sales Receipt, with the RDF posted to a dedicated Other Current Liability account and no manual journal entries

For Colorado & Minnesota Shopify Merchants

Stop tracking the Retail Delivery Fee (RDF) by hand. weintegrate is the only Shopify-to-QuickBooks Online integration with native, automatic RDF tracking — every qualifying Sales Receipt or Invoice routes straight to the dedicated account you choose, from order one. No journal entries. No month-end cleanup. Ever. Read the deep-dive →

Heads up: not based in Colorado or Minnesota?

The Retail Delivery Fee triggers on the destination address, not the seller's location. If your Shopify store ships more than $500,000/year of retail sales into Colorado — or more than $1,000,000/year into Minnesota — you're on the hook for the fee, no matter where your business is. Same compliance burden as in-state merchants. Same one-setting fix in weintegrate.

Sources: Colorado Department of Revenue — RDF for Retailers · Minnesota Department of Revenue — Retail Delivery Fee

Merchants Who Stopped Doing It by Hand

From our reviews on the Shopify App Store — rated 5.0 by every reviewer

“I can't believe we were manually matching all of our transactions between Shopify and Quickbooks for so long.”
Devereux Shopify App Store review
“The integration is remarkably intuitive, making tasks like matching deposits and analyzing discrepancies straightforward and hassle-free.”
Jim Montano Proti Foods · Shopify App Store review
“I am amazed at how much time this integration has saved me in my day to day data entry and processing.”
ToddandMoore Shopify App Store review

The Manual RDF Workaround Has Been Required Since 2022

Colorado merchants have managed the Retail Delivery Fee by hand since July 2022. Minnesota since July 2024. Every other integration left the gap open. weintegrate closes it.

Manual Journal Entries Every Month

Pulling RDF amounts out of Shopify exports, posting offsetting entries to a liability account by hand, then maintaining a separate balance of what's been collected and what's been remitted. Recurring monthly work since July 2022 in Colorado and July 2024 in Minnesota.

Other Integrations Hide the Fee

Every other Shopify-to-QBO integration either lumps the Retail Delivery Fee into income, buries it in the net payout deposit, or rolls it into a summary journal entry. None give the RDF automatic native integration on the actual transaction.  Phantom sales from payouts

Reconciliation That Never Ties Out

When the RDF lives inside revenue or inside an aggregated deposit, the liability balance can't be verified at month-end. You either trust your manual workaround or rebuild it from Shopify export files every close.  Month-end without detective work

Clearing Accounts That Prove Nothing

A lump sum washed through a clearing account to $0.00 only proves the totals cancel. It can't show which Colorado or Minnesota orders carried the fee — or how much you owe the state when it's time to file.  Why clearing accounts aren't needed

Four years of manual RDF entries end with one setting.

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Shopify to QuickBooks Online sync posting the Colorado and Minnesota Retail Delivery Fee to a dedicated liability account on every qualifying order

How weintegrate Records the RDF Correctly — Every Time

One setting in Destination Fees & Surcharges. Every qualifying order recorded automatically thereafter.

Per-Order RDF Line on Every Sales Receipt or Invoice

Every qualifying Sales Receipt or Invoice in QuickBooks Online includes a dedicated Retail Delivery Fee (RDF) line — posted to your designated Other Current Liability account, in the exact amount Shopify recorded for that order.  The three-way payout report

Audit-Ready Per-Order Trail

Every RDF amount is tied directly to its Shopify order — visible on the Sales Receipt or Invoice line itself, not buried inside a monthly summary or rebuilt from a separate spreadsheet at close. Pull any QBO transaction and the originating order is one click away.  Trace any order in seconds

No Clutter on Unaffected Orders

Orders shipped outside Colorado or Minnesota, orders with no taxable items, orders Shopify didn't assess the fee on — none get a stray RDF line. No placeholders, no zero-amount entries, no noise.

QBO Class Assignment Supported

Multi-location merchants can assign QuickBooks Classes to RDF lines for per-store, per-channel, or per-department reporting — without manual journal entries to slice the obligation by location.

Future-Proof for New States

Colorado and Minnesota aren't the only states evaluating retail delivery fee frameworks. weintegrate's account-level RDF infrastructure is ready for whichever state lights up next — no integration upgrade required.

One Setting, One Time

Configure the RDF account in weintegrate's Destination Fees & Surcharges settings once. Every qualifying order from that moment forward records the fee correctly — automatically — for as long as you're a customer.

Three Steps to Automated RDF Tracking

From manual workaround to fully automated in under 10 minutes

1

Pick Your QBO Liability Account

Open weintegrate's Destination Fees & Surcharges settings and choose the QuickBooks Online Other Current Liability account that will hold every Retail Delivery Fee Shopify collects.

2

Sync as Normal

That's it on the configuration side. Every new Colorado or Minnesota order Shopify assesses the RDF on now creates a Sales Receipt or Invoice in QBO (depending on your sync configuration) with a dedicated RDF line — posted to the account you picked, for the exact amount Shopify recorded.

3

Reconcile and Remit With Confidence

The liability account balance shows exactly what's been collected, exactly what's been credited via refunds, and exactly what remains outstanding. When remittance time arrives, the supporting documentation has been accumulating in QBO — order by order — since day one.

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Used by Shopify merchants and accounting practices across Colorado & Minnesota

weintegrate vs Every Other Shopify-to-QuickBooks Integration

The Retail Delivery Fee (RDF) is a quick proxy for whether an integration was built for the full complexity of Shopify's fee and tax structure — see the full write-up in our deep-dive blog post

Retail Delivery Fee (RDF) Capability weintegrate Other Tools
RDF posted to dedicated Other Current Liability account ✓ Yes Manual workaround
Per-order RDF line on each Sales Receipt / Invoice ✓ Yes No — buried in summary
RDF accounted for on every Refund Receipt / Credit Memo ✓ Yes Manual journal entries
No clutter on non-RDF orders ✓ Yes Varies
QBO Class assignment on RDF lines ✓ Yes No
Setup time for RDF tracking ✓ One setting Ongoing manual work
Works the same way for Colorado and Minnesota ✓ Yes Manual either way

Who This Solves a Real Problem For

If any of these describes you, the RDF setting alone is reason enough to switch

Colorado Shopify Merchants

You've been recording Colorado's Retail Delivery Fee by hand since July 2022 — every qualifying order, every month, every close. weintegrate resolves four years of manual workaround with one setting.

Minnesota Shopify Merchants

The Minnesota RDF kicked in July 2024 and the workaround landed in your lap on day one. Per-order liability recording, automated from the first qualifying delivery — no monthly cleanup.

Accountants & Bookkeepers

Manage Shopify clients in Colorado or Minnesota? Correctly classified RDF entries on every qualifying Sales Receipt or Invoice mean the balance sheet reflects the actual outstanding obligation at every point — month-end close skips the RDF reconciliation pass entirely.

Retail Delivery Fee FAQ

Click any question below to expand the answer

Yes — weintegrate is the only Shopify-to-QuickBooks Online integration that lets merchants and their accountants designate a dedicated Other Current Liability account for the Retail Delivery Fee, with a per-order line item on every qualifying Sales Receipt or Invoice and a credit line on every Refund Receipt or Credit Memo (depending on your weintegrate sync configuration). Every other integration either lumps the fee into income, hides it inside the net payout deposit, or buries it inside an aggregated journal entry where the liability obligation is impossible to track from the QBO side.

Both — and any future state that adds a retail delivery fee on the same model. weintegrate uses Shopify's own RDF assessment on each order, so wherever Shopify identifies a qualifying delivery and records the fee, weintegrate routes the amount to the liability account you've designated. Same setting, same behavior, in any state with an active RDF.

Likely yes. Both states tie the Retail Delivery Fee to the delivery address, not the seller's location. Colorado requires out-of-state retailers to collect the fee once their annual Colorado retail sales exceed $500,000 (small-seller exemption below that). Minnesota's threshold is $1,000,000 in annual Minnesota retail sales for sellers (a separate $100,000 threshold applies to marketplace facilitators). If you cross either threshold, you owe the fee on every qualifying delivery into that state — and weintegrate handles it the same way it does for in-state merchants. Always check the official guidance — Colorado Department of Revenue and Minnesota Department of Revenue — for current rates and small-seller exemptions.

On every qualifying Shopify order, the RDF appears as a dedicated line item on the resulting QBO Sales Receipt or Invoice — labeled clearly, posted to the Other Current Liability account you selected, and tied to the originating Shopify order ID for traceability. The same account is used across every order, so the running balance reflects exactly what's been collected and not yet remitted, in real time as orders sync. For a full walkthrough of how this fits inside the broader Shopify–QBO classification model, see our deep-dive blog post.

No. Orders shipped outside Colorado or Minnesota, orders with no taxable items, and orders where Shopify did not assess the RDF receive no RDF line at all. Only qualifying orders carry the dedicated line item.

The integration itself takes about 10 minutes to set up end-to-end (connect Shopify, connect QuickBooks Online, review the auto-mapped accounts). The RDF setting itself takes well under a minute — pick the QBO Other Current Liability account, save, and every qualifying order from that point forward records the fee correctly.

Yes. The RDF setting lives inside weintegrate's broader Destination Fees & Surcharges infrastructure, which already handles marketplace facilitator sales tax, import tax, customs duties, Shopify processing and transaction fees, shipping label fees, and tips — each routed to a dedicated QBO account with the same per-order or per-payout precision. Want a deeper read on the RDF specifically? See our full write-up: Colorado & Minnesota Retail Delivery Fee Tracked Automatically in QuickBooks Online.

“If you're using QBO and Shopify, this app is a must have.”

— Randy Baudendiste, Flush Packaging · Shopify App Store

Stop Tracking RDF by Hand. Switch to the Only Integration That Doesn't Make You.

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